Employment Opportunities

Powers SD Office Manager

Position Type: Full-Time, Classified

FLSA Status: Non-Exempt

Reports To: Superintendent

Work Schedule: Full-Time, Year-Round (as assigned)

Start Date: July 1, 2026

Compensation: $25.00/hour

Position Summary

The Office Manager provides high-level administrative and operational support for Powers School District and serves as a central point of coordination for student information systems, reporting, athletics administration, transportation records, purchasing, and daily office operations. This position requires advanced technology skills, exceptional attention to detail, sound professional judgment, and strict adherence to confidentiality requirements.

The Office Manager works independently in a small-district environment and regularly handles sensitive student and district information.

Essential Duties and Responsibilities

Student Information Systems & Records

●    Manage and maintain the Student Information System (Synergy), including:

○    Student registration and enrollment

○    Class scheduling (Grades 9–12)

○    SSID management

○    Gradebooks and report cards (K–12)

○    Transcript maintenance and updates

●    Prepare, certify, upload, and transmit transcripts to colleges, universities, and scholarship programs

●    Verify graduation requirements and process diplomas

●    Confirm transcripts for Oregon scholarship programs

 State and District Reporting

●    Prepare and submit required reports, including:

○    ADM

○    Discipline data

○    Seclusion and restraint

○    9th-Grade On-Track data

●    Maintain accurate documentation to ensure compliance with state and district requirements

 Transportation Coordination

●    Maintain records for Type 20 drivers

●    Maintain internal controls related to transportation

●    Schedule and coordinate all student trips

●    Arrange transportation-related in-service and meal logistics

●    Complete required transportation reporting

 Substitute Coordination

●    Coordinate substitute coverage

●    Maintain absence records and documentation

 Purchasing & Inventory

●    Manage ordering of office supplies and academic/student awards

●    Support internal controls related to purchasing and inventory

 Internal Controls & Student Accounts

●    Maintain internal controls related to student body accounts

●    Process student fees and damage charges in coordination with the Business Manager and established district procedures

Facilities & Safety Support

●    Manage district keys and access control

●    Oversee bell systems and alarms

●    Support inclement weather preparations (late start logistics)

●    Assist with hazardous materials reporting

●    Attend safety committee meetings and prepare official meeting notes

Events & General Office Operations

●    Coordinate Junior/Senior Banquet in collaboration with staff

●    Provide front office support as needed, including communication with students, families, staff, and community members

●    Perform other related duties as assigned by the Superintendent

Required Knowledge, Skills, and Abilities

●    Advanced proficiency with Google Workspace (Docs, Sheets, Forms, Drive, Calendar)

●    Strong working knowledge of Microsoft Office Suite

●    High level of overall computer literacy, including digital file management and data systems

●    Experience using or adapting to AI-supported tools to improve efficiency and organization (preferred)

●    Exceptional spelling, grammar, and written communication skills

●    Demonstrated ability to handle highly confidential information with discretion and professionalism

●    Strong organizational skills and attention to detail

●    Ability to manage multiple responsibilities independently and meet deadlines

●    Strong interpersonal and problem-solving skills

Minimum Qualifications

●    High school diploma or equivalent required

●    Postsecondary coursework or degree preferred

●    Prior experience in school district administration or a comparable complex office environment preferred

●    Experience working with student information systems strongly preferred

Working Conditions

●    Office-based position with frequent interaction with students, staff, families, and the public

●    Periodic evening or event-based work may be required

●    Position requires sustained attention to detail and the ability to manage confidential information

Equal Opportunity Employer

Powers School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, marital status, or any other status protected by Oregon or federal law. The District is committed to providing equal employment opportunities to all qualified individuals.

To apply, submit the following electronically to:

           Marissa Zoubek

           Email: mzoubek@powersschools.com

 ●    Submit your resume

●    One letter of recommendation

●    2 references

The application period closes Friday, May 1, 2026.